Tag Archives: DevonThink

Guest post by Ez: Annotating PDFs in Papers, Sente, Skim and other apps

Posted on 2012/10/26 by

Ez responded to the post on annotating pdf in Papers with a comment so useful I reworked it, with Ez’ kind permission, in a separate post. It was prompted by John asking about a “simple workflow”: ‘… [to create] referenced notes … Continue reading →

Posted in Annotation, Bibliographies, Files, Writing | Tagged , , , | 4 Comments

Removing duplicate reference files with Gemini

Posted on 2012/10/23 by

The best way to find a reference files management system which works for you is trial and error. However, all this trying and erring might leave a messy trail of duplicate files. You end up with more duplicates after sharing your … Continue reading →

Posted in Files | Tagged , | Leave a comment

Learning from Katie and David

Posted on 2012/10/20 by

I must admit that everything I know about Mac has either been directly learned or inspired by Macpowerusers (MPU), a podcast I started listening to about 3 years ago. Recently, MPU had their Episode 100 where they talked, among other things, … Continue reading →

Posted in Automation, Email | Tagged , , | 3 Comments

Three stages of the academic workflow and Mac software

Posted on 2012/04/22 by

The’academic workflow’ is a representation of scholarship as a series of stages or steps connected to each other without gaps or duplication. Although simplified, the idea of the workflow helps to structure, develop, and communicate tools, knowledge and experience across … Continue reading →

Posted in Workflows | Tagged , , , , , , , , , , , , , , | 6 Comments

Finding reference files

Posted on 2011/08/06 by

Finding general reference files is less exact and requires more intuition than naming and saving them. The choice of search tools depends primarily upon how much you remember about the file(s) you need to find. If you are lucky to … Continue reading →

Posted in Files | Tagged , , | 2 Comments

Revisiting reference files

Posted on 2011/08/05 by

Academics deal with thousands of reference files (text documents, data sheets, images), which are sent by email, downloaded from the Internet, or obtained in other ways. To use MacPowerUsers‘ terms, ‘gathering’ of these files in neat hierarchical folders is not an … Continue reading →

Posted in Automation, Files, Tags and folders | Tagged , , , | 4 Comments

Sending files by email: good habits and useful tricks

Posted on 2011/07/18 by

Effectively handling file attachments is an important part of productive email habits. This post focuses on sending attachments. The attachments you receive are covered in the post on organizing email. The rule number one is to question whether an attachment … Continue reading →

Posted in Automation, Email | Tagged , , | 1 Comment

Note taking software part 2: tango with a twist

Posted on 2011/04/09 by

In this post I focus on the practical side of my note-taking. The main application I use is called Notational Velocity (NV). I started to use NV with Simplenote following MacSparky’s excellent post on Simplenote – NV Tango. After a … Continue reading →

Posted in Notes, Tags and folders | Tagged , , | 4 Comments

Note taking software part 1: what works and what does not

Posted on 2011/04/04 by

Academics need to capturing ideas and pieces of knowledge while doing other things: processing emails, sitting in meetings, listening to students’ presentations, reading books or articles, listening to podcasts, surfing the web. This capture process should be on the one … Continue reading →

Posted in Notes, Writing | Tagged , , | Leave a comment

Tagging

Posted on 2011/03/17 by

Tagging is attaching “tags” or keywords to your files (pdf documents, images, data tables, mail messages, text notes, etc.) which would allow finding them easily. Tagging is a more advanced method of organizing information than sorting it into hierarchical folders. … Continue reading →

Posted in Files, Tags and folders | Tagged , , , , , | 17 Comments