Category Archives: Workflows

Hazel, Mavericks tags and reference files workflow

My workflow for storing reference files includes three elements: 1. Tagging (most often by DefaultFolderX) reference files while saving them to the Downloads folder; and 2. [for scientific articles and other citable pdf documents ] renaming and automatic archiving by Papers2 (see … Continue reading

Posted in Files, Tags and folders, Workflows | Tagged , , , | 9 Comments

Papers 3: moving in the wrong direction?

NB: Since this entry was written, file management in Papers 3 has improved. Follow further developments in Papers app on Macademic. I have started trying the beta-version of Papers 3, an update of Papers 2, my favorite citation, bibliography and … Continue reading

Posted in Bibliographies, Workflows | Tagged | 139 Comments

Responding to reviewer’s comments with Ulysses and TaskPaper

There is plenty of serious and humorous advice on how to deal with reviewers’ comments to your manuscripts submitted to peer review journals. This post is about two apps: Ulysses and TaskPaper that make this job less tedious and frustrating … Continue reading

Posted in Collaboration, Tasks, Workflows, Writing | Tagged , | 4 Comments

Managing email with SaneBox

SaneBox is a software which shifts email in and out of your Inbox depending on certain rules. Most directly, SaneBox filters less essential incoming emails into SaneNews and SaneLater mailboxes but it can also do other useful tasks. Let me start … Continue reading

Posted in Email, Workflows | Tagged , | 3 Comments

Custom Academic Searches on iOS

As a follow-up to my earlier post on academic searches on the Mac, here’s an easy way to replicate most of those custom searches on iOS. The key app is Drafts, which recently received a massive update. Among many other … Continue reading

Posted in Automation, Notes, Workflows, Writing | Tagged , | Leave a comment

Custom Academic Searches on LaunchBar

Application launchers like Alfred and LaunchBar are Swiss Army knives of software, but to take full advantage of their flexible power you really need to tweak and customize their settings. The apps aren’t designed for academics, but because they’re so … Continue reading

Posted in Automation, Workflows | Tagged , | 3 Comments

Mind-Mapping on Mac and iOS: MindNode and iCloud

For a few discrete tasks—short bursts of writing, for example, or annotating PDFs—it makes sense to loop iOS devices into a Mac-based workflow. Finally we can add mind-mapping to the list, now that MindNode syncs through iCloud. MindNode Pro, the … Continue reading

Posted in Projects, Workflows, Writing | Tagged , , , | 1 Comment

It’s not Macs vs. PCs. It’s people vs. powerpoints

A meeting of an academic board. Ten people. Eight Macs. One PC. The PC is projecting PowerPoint bullet lists about academic excellence, technological innovation, and social transformation. The presenter reads to the audience what is displayed on the screen, line … Continue reading

Posted in Collaboration, Presentations, Workflows | Tagged | 21 Comments

Update on the Macademic Ninja kit

The Macademic Ninja kit posted a while ago  included TextExpander, LaunchBar, Hazel, 1Password and Dropbox. I still love and constantly use all of these small apps. But in the last 1.5 years five other apps have also become critical for freeing … Continue reading

Posted in Automation, Workflows | Tagged , , , , | 10 Comments

Three stages of the academic workflow and Mac software

The’academic workflow’ is a representation of scholarship as a series of stages or steps connected to each other without gaps or duplication. Although simplified, the idea of the workflow helps to structure, develop, and communicate tools, knowledge and experience across … Continue reading

Posted in Workflows | Tagged , , , , , , , , , , , , , , | 10 Comments