Category Archives: Projects

What software do I really need for academic work on Mac?

A reader has just challenged me to re-think the software I use for academic work on Mac. Well, there are over 250 items in my Applications folder, but how many do I need to remain productive? So imagine that I have a completely new Mac with no … Continue reading

Posted in Automation, Bibliographies, Email, Files, Graphics, Notes, Presentations, Projects, Tasks, Workflows, Writing | 40 Comments

Mind-Mapping on Mac and iOS: MindNode and iCloud

For a few discrete tasks—short bursts of writing, for example, or annotating PDFs—it makes sense to loop iOS devices into a Mac-based workflow. Finally we can add mind-mapping to the list, now that MindNode syncs through iCloud. MindNode Pro, the … Continue reading

Posted in Projects, Workflows, Writing | Tagged , , , | 1 Comment

Overcoming OmniFocus’ myopia: OmniOutliner and the yet-to-be-discovered academic planning software

One of the five things that should be kept out of OmniFocus are project plans. There are several good reasons for that. OmniFocus is designed to provide an unambiguous list of concrete things that both should and can be done … Continue reading

Posted in Collaboration, Projects, Tasks, Time | Tagged , | 17 Comments

MailTags and OmniFocus Projects

MailTags is a great way to organize your Mail. It allows to tag each message with specific Keywords or assign it to one or several Projects as well as create reminders and notes associated with an email. The good news … Continue reading

Posted in Email, Projects, Tags and folders | Tagged , , | 3 Comments

Filing in a hurry: using message flags in Mail for ‘hot’ projects

I have recently started to use differently colored flags in Mail app. My past advice on email reflecting the GTD wisdom and the Inbox Zero principle was that an email message is either something which can be dealt with in less … Continue reading

Posted in Email, Projects, Tags and folders | Tagged | 4 Comments

OmniOutliner

OmniOutliner is one of my favorite and most frequently used Mac apps. It is indispensable for preparing writing outlines, lectures, talks and project plans. There is plenty of other outlining software (often combined with mind-mapping), but none matches OmniOutliner in … Continue reading

Posted in Presentations, Projects | Tagged | 12 Comments

Managing project files and good old file folders

We have just covered naming, storing and locating reference files such as academic articles. There are also completely different files, for example draft papers, project plans, budgets, reports, minutes and contracts. I  handle such ‘project files’ differently from reference files: … Continue reading

Posted in Files, Projects | Tagged , | 2 Comments